Time management in private practice is more flexible then in agency or school settings but it is not without structure. In private practice, there is a 15- 20% cancellation rate each week. So this means if you want a full schedule, plan on booking 15-20% more clients then you wan to see. Know that some days the cancellation rate will be higher and others lower. You can then use the time from cancellations to complete progress notes, treatment planning, return phone calls, etc.